Board/Committees

A cooperative preschool is a community program designed to bring parents and grandparents of toddlers together. Toddlers are adorable, strong willed, and sometimes exhausting people. Coming to Midland cooperative and being with other adults is like a breath of fresh air. Since the age groups of our classes are so close, the kids cycle through stages of development and pushing boundaries around the same times. It is a powerful thing to be able to get feedback from fellow parents about the trials of toddlerdum.

Cooperative preschools are community based. This means that each family plays a role in helping the school run. Everyone has different strengths. Please look over the below job descriptions to see what you would like more information about. These jobs have been designed to fit into the busy family lives we all have.

                                         Board Positions

Board meetings are set with us all together so we can compare schedules. This is a kid free thing(woo hoo, a break).

 

President

  • Plan and conduct executive board meetings
  • Be responsible for carrying on the progress of the school
  • Be the official representative of the school.
  • Keep records of binding documents.

 

Co-President/Fundraising Chair

  • Assume President’s responsibilities as necessary.
  • Plan and execute fundraisers.
  • Maintain a notebook of information necessary for running the organization.

 

Treasurer- Step by step instructions provided

  •  monthly-prepare treasurer’s report for board meeting
  • bi-quarterly- payroll (with Bates help)
  • quarterly- collect/record/deposit tuition, pay Bates fees to Bates, turn in payroll information to Bates bookkeeper
  • annually- set budget, 990-N (IRS) which is a simple online process, renew non-profit status, renew property tax exemption status, and complete charitable donation status to WA state
  • Pay bills, reimburse people

 

Registrar/Membership

  • Manage registration paperwork
  • handle correspondence with prospective families

 

Secretary

  • Take minutes at all meetings and make them available to the classes by posting a copy at the site, within 1 week.
  • Take care of necessary correspondence.
  • Maintain a notebook of activities performed during the year to be given to the incoming secretary.

 

Publicity

  • Plan publicity activities to recruit students. Past activities include visiting mom/baby groups or setting up a booth at the farmers market.
  • Maintain stock of and oversee distribution of fliers. Fliers will be posted at places of interest to prospective families.
  • Organize and host 2 open houses
  • Manage website and social media pages

 

Class Representatives (3)

  • Attend all board meetings
  • Be the liaison between the executive board and the class
  • share concerns of parents with the board
  • share information during parent meetings from the board meeting
  • Be responsible for the parent education library located on site
  • Collect fundraising money for the class and review it to make sure the amounts ordered and the amounts collected are the same (if there is no fundraising committee person for your class)
  • Help orient families that join mid-year

 

                                    Committees

 

Classroom Manager (3)

Each person takes home the classroom laundry once a month based on a rotating schedule for each classroom manager so in effect it gets done weekly: cleaning washcloths, cleaning aprons, fabric baby dolls, doll blankets, soft fabric toys (i.e. yarn balls), plush stuffed toys, children’s kitchen aprons, dress-up clothes (i.e. scarves), etc. This will ensure our classroom remains healthy and clean. Also regularly makes play-dough for the school as requested by the teachers. No experience necessary; we’ve got an easy play dough recipe available.

 

 

Cleaning Chair (1)

We have school cleanings 3 times a year. This position is to organize the cleaning date and sign ups for each date. The cleanings go fast and we always have 100% participation from families.

 

Farmers Market Chair (1)

This position is to handle the sign ups of the once monthly farmers market we participate in from April-September. This is our main source of advertising. Everything is organized and ready to go, all you have to do is ask for volunteers. (ppssstt, they are really fun to work too)

Health & Safety(1)Board Position

Works with membership/secretary to keep records of immunization forms and pertinent health information (i.e. allergies) up-to-date for each child and working parent. Fill out a fast safety checklist once per quarter for our insurance.

 

Fundraising Committee (5)

Assists the VP in organizing and running fundraisers. Responsible for collecting fundraising paperwork from your class and communication with your class regarding fundraising.

 

 

Website & Facebook

Keep up with website updates and post on Midlands Facebook pages

 

If you have questions or would like more information about any of the positions, please contact us.


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